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Athletic Transportation Under Control

Stop double and triple checking. RoadGame requests the buses, chases the confirmations, and gets coaches the details, while flagging the trips that need your attention.

Book A Demo See What Changes
RoadGame daily brief with compact spacing and six operational warnings; basketball is 12 riders over capacity
August 31-September 6 trip calendar with 23 trips grouped by sport and status
Soccer trip to DeMatha with a mapped route, 32-minute drive, and 3:17 PM arrival
Illustrative RoadGame chat summarizing over-capacity basketball, a double-booked bus, and pending volleyball confirmation
01 / Why RoadGame

Why RoadGame?

Get your hours back

  • Fewer questions and interruptions from coaches
  • No re-typing the same details across systems
  • No chasing vendors for a reply. RoadGame does it

Catch problems in advance

  • Confirmations, bus capacity, and route traffic watched around the clock
  • Heads-ups shaped by your rules, not generic alerts
  • Only what needs you: no false alarms, no scrambles

See and save on budget

  • Live spend by sport, team, and vendor
  • Cheaper swaps surfaced, no-show fees avoided
  • Real data for next year's vendor negotiation
02 / What goes wrong

What Goes Wrong

Nothing tells you it’s actually handled

“I checked this fifteen times. And then I checked it ten more times.”

The same answer, over and over

“What’s the driver’s number again?” I’ve sent that same number to the same coach four times this season.

One change, ten manual updates

A schedule change happens. There’s a waterfall of tasks: update the sheets, tell the coach, tell the bus, get confirmation.

Problems land when you can’t fix them

“I was coaching. Couldn’t get to my computer. The other coach is calling, his bus isn’t here.”

Requests go out, silence comes back

“You send the list and you assume they got it. No confirmation. Nothing.”

No breakdown, no way to catch a bad charge

“I don’t know the price breakdown. I just get ‘your trip on a yellow bus is $800.’”

Your vans, somebody else’s calendar

“Four athletic vans and I don’t own the schedule for any of them. Another AD does.”

The uncertainty follows you home

“When I put my head on the pillow, there’s so much uncertainty about what tomorrow will hold. Literally every night.”
03 / How it works

How It Works

  1. Step 1

    Import your schedule.

    A CSV from Arbiter, rSchoolToday, or Google Sheets. Your season becomes trips, ready to review and send.

  2. Step 2

    Teach your assistant how your department runs.

    Buffers, budgets, van priority, who reads email and who reads texts. Describe your rules in plain English once and your RoadGame assistant remembers them, applying them to every trip from then on.

  3. Step 3

    Send bus requests to your vendors.

    Email and text with a secure one-tap link. No login, no new portal, no training for them.

  4. Step 4

    Collect confirmations, declines, and counters.

    Every reply lands on the trip it belongs to, no piecing details together from threads and screenshots.

  5. Step 5

    See what needs attention first.

    At-risk trips rank to the top, so you know what to fix tonight, not at 6 a.m. tomorrow.

  6. Step 6

    When a game moves, RoadGame moves everything with it.

    Schedules change. It happens. Your assistant works the change with you: the new time out to the vendor, a fresh confirmation chased, and every affected coach and stakeholder updated. You approve the plan; it does the legwork.

  7. Step 7

    Coaches get the details, by text or email.

    Bus number, driver name, and ETA, in whichever channel each coach actually reads.

  8. Anytime

    Just ask.

    Chat in the app or text the number. “Who hasn’t confirmed for Friday?” “Move the volleyball bus to 3:15.” Anything you can do in the platform, you can ask for in a sentence.

  9. After the trip

    Keep the record.

    Every request, reply, update, and notification is logged. Over time you build a vendor track record you can actually use at renewal.

04 / No two schools are alike

Insights, flags, and actions
no generic tool would know to make.

RoadGame remembers how your department actually runs, then turns that into flags, insights, and actions for the next trip.

Standard Inputs

Teams & Rosters

Schedules

Bus Vendors

Coaches & Staff

Budgets

Venues & Routes

Personalization Engine

W
Public Westgate High

Its Unique Nuance · Remembered

Coach Kelly needs 45 min before warmup; Rivera wants 30, default is 20.

RoadGame Output

Action

Kelly’s Wednesday away now leaves at 2:15, not 3:00, back-solved from her buffer, live ETA and game start. No more “why so early?”

05 / See RoadGame in action

Bring calm to the part of the job that is never calm.

RoadGame works with the schedule, vendors, and team routines you already have.

Pricing will be tailored to your department size, feature needs, and monthly or annual billing preference.

  • Keep your existing schedule and vendors
  • Set up in under 24 hours after your demo
  • Nothing new for your vendors to learn or log into
  • Your rules and routines carried over, not replaced
  • Built for middle and high school athletic departments

Book A Demo

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