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RoadGame Apply for the pilot →

Trip coordination and management for high school athletics

Know every team
has a bus.

RoadGame imports your sports schedule, requests buses from your existing vendors, tracks who has and hasn’t replied, flags trips that need attention, and texts coaches the right details before departure.

Apply for the pilot → See how it works

Today · Fri Sep 19

Bus confirmed Needs attention

  • GIRLS JV SOCCER 14:45 BUS CONFIRMED DRIVER ASSIGNED
  • VARSITY VOLLEYBALL 15:30 REQUEST SENT WAITING ON VENDOR
  • FRESHMAN BASKETBALL 16:10 NEEDS ATTENTION NO RESPONSE YET
  • CROSS COUNTRY 13:20 COACH TEXT SENT
  • SWIM AWAY MEET 17:00 BUS, DRIVER, AND ETA READY

Why trips break

Most bus problems aren’t schedule problems. They’re follow-through problems.

The game is on the calendar. The failure usually happens in the handoff between your schedule, your vendor, and your coach.

Break 01 No reply

The vendor never really confirmed.

The request went out, but nobody answered. Or they replied on the wrong thread. Or they said yes without sending the driver, bus, or timing details you still need.

Break 02 Missed

The coach never got the final details.

Pickup changed. Departure shifted. The bus number came in late. Someone texted one person, emailed another, and assumed the message got through.

Break 03 Urgent

You don’t know what’s shaky until it’s urgent.

By the time a trip feels risky, it’s usually already a scramble to fix. You need a ranked list of what needs attention now, not another inbox to sort through.

How it works

From schedule import to departure, RoadGame handles the follow-up.

You keep your existing schedule and vendors. RoadGame does the chasing, organizes the responses, and keeps the right people informed.

  1. Step 1

    Import your schedule.

    Upload a CSV from Arbiter, rSchoolToday, or Google Sheets. RoadGame turns the week into trips your department can review and send.

  2. Step 2

    Send real bus requests to vendors.

    RoadGame emails and texts your existing vendors a secure one-tap link — no login or password. No new portal, no extra training for them.

  3. Step 3

    Collect confirmations, declines, and counters.

    Vendors confirm the trip, decline it, or send back a counter-offer. Responses are tied to the trip — no piecing details together from threads and screenshots.

  4. Step 4

    See the trips that need attention first.

    RoadGame ranks at-risk trips in the Needs attention feed so you know what to fix tonight, tomorrow morning, or before a team walks outside.

  5. Step 5

    Text coaches the right details at the right time.

    When the trip is moving, coaches get what they need by text: bus number, driver name, and ETA.

  6. After the trip

    Keep the record.

    Every trip keeps an audit trail of requests, replies, updates, and notifications. Over time, you build a vendor track record you can actually use at renewal.

Real-time savings

Save money before you book, hold vendors accountable all season.

You shouldn’t have to wait for a post-season report to find out you overpaid. RoadGame surfaces the booking moves worth making while trips are still flexible, then keeps the record you need to compare vendors, challenge patterns, and show where the money actually went.

Season analytics

Stop taking the blame for trips that aren’t yours.

58% field trips

Example season breakdown

  • Field trips not athletics 58%
  • Football 12%
  • Basketball 9%
  • Soccer 7%
  • Volleyball 5%
  • Cross country 3%
  • Other athletics 6%

Field trips can quietly take large parts of the transportation budget while athletics gets the heat. RoadGame tags every bus by purpose, so the season view shows what each department actually spent.

Savings & accountability

Save money and hold vendors to the record.

RoadGame helps you make the cheaper booking decision now, then gives you the season history to compare vendors with evidence later.

  • Catch overlaps, long waits, and trips worth combining before they’re booked
  • Compare quotes, counter-offers, and response patterns in one place
  • See which vendors actually confirm fast and show up on time

Pilot program

Join the
pilot program.

RoadGame works with your existing schedule and vendors, and is built for departments still managing transportation through email, spreadsheets, and memory.

How much does it cost? Pricing will be tailored to your department size, feature needs, and monthly or annual billing preference. Schools on the early waitlist will receive preferred launch pricing.

  • Keep your existing schedule and vendors
  • Built for K-12 athletic departments

Apply for the pilot

Tell us a bit about your department and we'll follow up.

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