01 No reply
The vendor never confirmed.
"I emailed the bus company Tuesday for a Friday game. They confirmed the wrong one. I found out at 3:40, when the team was already on the curb in uniform."
— Athletic Director, 3A district, Northeast
For K-12 athletic directors
Get every team
to every game —
without working Sunday.
RoadGame books your team buses, chases the vendors, and texts your coaches the right info at the right time. You import the schedule once. We handle the back-and-forth from "request sent" to "wheels up."
Mon
Tue
Wed
Thu
today Fri
Sat
rest Sun
Friday · today
JV SOCCER 2:45p BUS 412 · DRIVER MARCUS R. CONFIRMED
VARSITY VOLLEYBALL 3:30p VAN 04 PICKUP CONFIRMED
FRESHMAN BBALL 4:10p NO VENDOR REPLY 2H TO DEPART
CROSS COUNTRY 1:20p COACHES TEXTED
SWIM AWAY MEET 5:00p BUS 318 24/24 SEATS
01
Imports your schedule — CSV from Arbiter, rSchoolToday, or a Sheet.
02
Requests the bus by email + SMS. Confirm, decline, or counter in one tap.
03
Surfaces what’s at risk — a ranked feed, not all forty trips.
04
Texts your coaches the bus, driver, and ETA. STOP and HELP work.
The problem
The schedule is the easy part.
By Tuesday you've already had three vendor calls, two coach texts, and a parent email about Friday's away game. The schedule was set in July. Everything else is improvised. Three failure modes, in ADs' own words.
02 Missed
The coach never got the update.
"We changed the pickup spot at 9 a.m. The note went to two email threads and a group text. The freshman coach saw none of them."
— Assistant AD, 4A district, Midwest
03 No list
I knew Friday was bad. I couldn’t point at it.
"By Wednesday I have a feeling. I just want a list — these three trips, in this order, fix them now. Nothing I have today shows me that."
— Athletic Director, 5A district, Sun Belt
How it works
From schedule to wheels up.
One CSV in. RoadGame works the email, SMS, and confirmations all week, then keeps the right people informed on game day. Here’s a normal Friday.
Monday · T–7 days
Drop in the schedule.
Upload a CSV from Arbiter, rSchoolToday, or a Google Sheet. RoadGame parses the week, estimates capacity per trip, and stages each one in DRAFT for your review.
Wednesday · T–5 days
We ask the vendors.
One request per trip goes out by email and SMS, with a magic link — no login. Vendors confirm, decline, or counter-offer in seconds. Every reply lands back in your dashboard.
Thursday · T–24 hours
The risk list shows up.
Vendor silent? Driver unassigned? Capacity short? Those trips bubble to the top of Threats, ranked. You see the three things to fix tonight, not all forty.
Friday · game day
Coaches get the message.
Each coach gets a single SMS at the right moment: bus number, driver name, pickup spot, ETA. Two-way — STOP and HELP work, replies are logged. No wondering if it landed.
After the whistle
Everything is on the record.
Every trip has a timestamped audit trail. Every vendor builds a track record — response time, on-time rate, decline rate. Next season, you renew with evidence, not vibes.
"Three years in this job and I’ve never seen the whole week at a glance. RoadGame is the first tool that shows me the trips about to fall apart — and the ones I can stop worrying about."
JL · Pilot AD, 2026–27 cohort (illustrative)
Pilot · 2026–27
The pilot is open
for the fall season.
RoadGame is opening an early pilot for the 2026–27 season. You'd keep your existing vendors and schedule. If your department is interested, apply below and we'll be in touch.