Problem 01 No reply
You sent the request. They never replied.
"I emailed the bus company Tuesday for a Friday game. They confirmed the wrong one. I found out at 3:40 when the team was already in uniform on the curb."
— AD, 3A district, Northeast
Bus logistics for K-12 athletic departments Your vendors confirmed.
Your vendors confirmed.
Your coaches notified.
Nothing slipping through.
RoadGame takes your sports schedule — from Arbiter, rSchoolToday, or a Google Sheet — and handles the bus coordination end to end. It requests buses by email and SMS, collects confirmations with no login, surfaces trips that still need attention, and texts coaches the pickup details. You stop finding out at 3:40 PM.
JV SOCCER 14:45 BUS 412 CONFIRMED · DRIVER MARCUS R. Confirmed
VARSITY VOLLEYBALL 15:30 CONFIRMED · VAN 04 Confirmed
FRESHMAN BBALL 16:10 NO VENDOR REPLY · 2 HRS TO DEPARTURE Needs you
CROSS COUNTRY 13:20 COACH NOTIFIED Confirmed
SWIM AWAY MEET 17:00 BUS 318 CONFIRMED · 24 RIDERS Confirmed
Hrs
Each week on calls, emails, and texts that should be automatic.
3+
Vendors per district, none using the same system to reply.
0
Warning when a vendor goes silent until the morning of the game.
1
Place to see which trips are confirmed and which still need you.
The problems you already know
Three things that go wrong — quietly — on game day.
The schedule is fine. The problem is everything that’s supposed to happen around it.
Problem 02 Missed
The update went out. It just didn’t land.
"We changed the pickup spot in the morning. The note went to two email threads and a text. The freshman coach saw none of them."
— Asst. AD, 4A district, Midwest
Problem 03 No list
You know Friday is rough. You just can’t prove it yet.
"I want a list — these three trips, in this order, fix them now. Instead I'm scrolling through email threads trying to remember what I've heard back on."
— AD, 5A district, Sun Belt
What RoadGame does
From schedule import to game-day departure — handled.
You bring the schedule. We send the requests, collect the confirmations, flag what’s still open, and keep coaches in the loop. Here’s how a typical week looks.
T–7 days · Monday
Import the schedule.
Drop in a CSV from Arbiter, rSchoolToday, or a Google Sheet. RoadGame reads each trip — team, departure time, riders, destination — and stages them for the week ahead.
T–5 days · Wednesday
Vendors get a request they can act on.
RoadGame sends each vendor an email and SMS with a magic link. They tap to confirm, decline, or propose a different bus — no account, no phone tag. Most respond in under a minute.
T–24 hours · Thursday
You see exactly what still needs attention.
Any trip without a confirmed vendor, assigned driver, or enough capacity shows up in your Threats feed — ranked by urgency. The three to fix tonight, not all forty.
Game day
Coaches get the right text at the right time.
When a bus is confirmed, the coach gets an SMS with the bus number, driver name, and driver phone. No app to open. Reply STOP to opt out. Delivery is logged.
After the whistle
Every trip has a paper trail.
Every change is timestamped. Every vendor confirmation is on record. When it’s time to renew contracts or answer a parent complaint, you have the facts.
"The schedule was never the problem. The problem was never knowing — for sure — that everything behind it was actually handled."
Jamie Larkin · Athletic Director · Pilot district · 2026
Join the pilot Pilot season
Pilot season
is open.
RoadGame is opening an early pilot for the 2026–27 season. You'd bring your existing schedule and vendors. If you're interested, apply below and we'll be in touch.
Application received
Tell us a bit about your department and we'll follow up.